Get to grips with Oracle R12 iExpenses. This course is ideal for those handling expense claims—from entry to audit and approval. Gain vital skills in just one day.
Oracle R12 iExpenses Super User
Master expense management with Oracle R12 iExpenses
This one-day Oracle R12 Financials training course provides practical, hands-on experience with the iExpenses module. Learn to manage employee expense claims from creation to reimbursement, enhancing your functional understanding and control.
Learning objectives
- Overview of Oracle iExpenses
- Review key setup steps and system integration
- Enter and manage employee expense claims
- Understand and configure the approvals process
- Perform auditing tasks and manage workloads
- Approve expense reports in Oracle Payables
- Explore credit card workflows and setup
- Understand reporting options within iExpenses
What you’ll learn
You’ll learn how to navigate and operate Oracle R12 iExpenses, including submission, auditing, approval and reporting processes, with guided, hands-on training led by experienced professionals.
Overview of Oracle iExpenses
This session introduces the Oracle R12 iExpenses module and outlines its integration with broader Oracle Financials applications. Delegates will gain clarity on the system’s purpose and scope, including its role in expense management and policy enforcement. The overview provides an overview of how employee claims are initiated, reviewed, and processed across departments, and prepares learners for a deeper exploration of each functional area.
It also touches on the user responsibilities that underpin each part of the process, helping delegates understand where their roles fit. This foundational knowledge sets the scene for hands-on use of the application in subsequent sessions.
Setup and Configuration
Explore the critical configuration steps required to tailor iExpenses to your business needs. You’ll learn to define policy schedules, configure expense report templates, select operating units and manage location settings. The session includes setup guidance across modules, including Payables, HR and Systems Administration, to ensure seamless operation.
Delegates also gain hands-on experience configuring the Microsoft Excel spreadsheet template used for bulk claim submission. You’ll come away with a clear understanding of how initial setup impacts user experience and process flow, and how to manage and adapt those settings within your organisational framework.
Submitting Expense Claims
Learn to create and manage expense claims using the Oracle iExpenses interface and the integrated Excel spreadsheet. This session covers how to enter expenses, update or withdraw claims, and duplicate existing reports to streamline the entry process. You’ll explore delegation features for submitting on behalf of others, along with permissions management and reimbursement search. The practical exercises reinforce each topic, giving delegates the confidence to navigate claim entry and support other users. The session concludes with an overview of notification management, ensuring claims are submitted and monitored effectively within organisational workflow policies.
What’s included
- One day of live instructor-led training
- Hands-on practical labs
- Expert Oracle trainer
- Interactive course materials
Key facts
Ideal for
Accounts Payables teams, finance professionals, auditors, managers and IT staff using or supporting Oracle R12 iExpenses.
Prerequisites
Basic familiarity with Oracle Financials is useful, but not essential.
Learning experience
Our experienced trainers and interactive labs create a focused, practical environment – so you can put theory into practice from day one.
FAQs
This course provides a thorough introduction to Oracle R12 iExpenses, covering everything from setup and claim submission to approvals, auditing and reporting.
What is Oracle R12 iExpenses used for?
Oracle R12 iExpenses is a self-service expense reporting tool that allows employees to create, submit, and track expense claims, which are then audited, approved, and integrated into Payables.
How do I submit an expense claim in Oracle R12 iExpenses?
You will be shown on the course how to submit claims either directly through the iExpenses application or by using the Excel spreadsheet template, which can be imported into the system after completion.
What is the role of the Approvals Management Engine in iExpenses?
You will be show how the Approvals Management Engine (AME) automates the workflow for approving expense claims, allowing rules to be defined for routing, delegation, and escalations.
What audit features are available in Oracle R12 iExpenses?
The course covers how to apply audit rules, manage workloads, request receipts, and use audit reasons and rule sets to support compliance.
Can I handle credit card expenses in iExpenses?
Yes, the course introduces how to set up and process credit card expenses, including matching rules and mapping to expense types.
What our customers say
"The lecturer was amazing - so passionate and knowledgeable, which made the sessions really enjoyable and easy to follow. I learned a lot and felt supported throughout. I would definitely consider returning for future sessions and highly recommend StayAhead trainings to my colleagues."
Kamila, Data Administrator, Retail / Hire
"Thoroughly enjoyed the course, very informative and a good balance between instruction and practical work."
Megan, Transport
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