Oracle R12 Procure to Pay

Oracle R12 Procure to Pay

4 days @ £1,695.00 exc. VAT 

Course Code: FP2PR12

25 Years - The IT Training specialist

Upcoming Scheduled Events - next 12 months

Location Start Date Spaces Book
London 15 Jan 2018 Spaces StayAhead - Course Running Book
London 03 Apr 2018 Spaces StayAhead - Course Running Book
London 25 Jun 2018 Spaces StayAhead - Course Running Book
London 18 Sep 2018 Spaces StayAhead - Course Running Book
View Further Dates

Location Start Date Spaces Book
London 04 Dec 2018 Spaces StayAhead - Course Running Book

S6

Oracle R12 Procure to Pay Course Overview

This course covers the full 'Procure to Pay' cycle from the point where a requirement for goods or services is identified to the point where the supplier's invoice is settled.

The Oracle R12 Procure to Pay course duration is 4 days with 2 days each for Purchasing and for Payables.

Who will the Course Benefit?

This Oracle R12 Procure to Pay course is designed for users in Procurement, Facilities and Finance departments. It is particularly suitable for those with a supervisory or management responsibility who may be designated a 'super-user' in their own organisation.

Delegates should have a working knowledge of the procurement process within their own organisation.

The course comprises two sections: Purchasing and Payables.


PURCHASING Overview

This section of the Oracle R12 Procure to Pay is designed to give delegates the skills to process requisitions, orders and receipts, understand the approvals process, make enquiries and run reports in both Purchasing and iProcurement and in addition provide an overview of the key elements of set-up and how they affect the systems operation.

PURCHASING Skills Gained

The delegate will learn and acquire skills as follows:

  • Managing Suppliers
  • Defining and Creating Items
  • Creating RFQs and Quotations
  • Approving Suppliers and Sourcing Rules
  • Processing Purchase Requisitions
  • Processing Purchase Orders
  • Processing Receipts
  • Approving/Rejecting Requisitions
  • Forwarding to the Workflow Process
  • Raising iProcurement Requisitions
  • Working with Encumbrance Accounting
  • Running Standard Purchasing Reports
  • Carrying out month end processes

PURCHASING Objectives

By the end of this course delegates will be able to use Oracle Purchasing to manage the procurement process. They will also be able to manage suppliers, locations and items; create quotations, requisitions, purchase orders and receive items. They will learn how to use inquiries to monitor the current status of purchase transactions that have been sent for approval.


PAYABLES Overview

This section of the Oracle R12 Procure to Pay is designed to give delegates practical experience of working with the Oracle Accounts Payable module. It is end-user focused, encompassing all day to day tasks such as invoice and payment processing, making inquiries and running reports together with month end procedures.

PAYABLES Skills Gained

The delegate will learn and acquire skills as follows:

  • Setting up and managing supplier accounts
  • Entering, reviewing and approving supplier invoices
  • Adjusting or cancelling invoices
  • Matching invoices to purchase orders and receipts
  • Entering recurring invoices
  • Processing prepayments
  • Processing holds and releases
  • Entering and processing credit and debit memos
  • Processing employee expense reports
  • Using the Payment Manager
  • Processing single payment batch processing
  • Interfacing Payables transactions to General Ledger
  • Controlling Payables accounting periods
  • Running Accounts Payable reports

PAYABLES Objectives

By the end of this section of the course delegates will be able to use Oracle Payables to manage the payables process. In particular delegates will be able to manage suppliers, process invoices, credit notes and carry out a payment run with the new Payment Manager, submit reports, close accounts payable periods and transfer accounting details to the General Ledger.


Requirements

Delegates should have a working knowledge of the Procurement Process within their own organisation.

Knowledge of Oracle Navigation would be advantageous.

Follow-On Courses

NOTE: Course technical content is subject to change without notice.


Oracle R12 Procure to Pay Training Course

Course Introduction - PURCHASING

  • Administration and Course Materials
  • Course Structure and Agenda
  • Delegate and Trainer Introductions

Session 1: OVERVIEW OF ORACLE PURCHASING

  • Overview of Oracle Purchasing
  • Matching Options
  • Integration with Oracle Payables

Session 2: SUPPLIER MANAGEMENT

  • Supplier Overview
  • Supplier Relationships
  • Contracts
  • Solicitations
  • Supplier Sites
  • Supplier Account Balances
  • Inquire on a Supplier
  • Add a Supplier
  • Amend an Existing Supplier
  • Merge Supplier/Supplier Sites
  • Add an Attachment to a Supplier Record
  • Create an Approved Suppliers List

Session 3: ITEM ATTRIBUTES AND SET UP

  • Define Master Items
  • Assign a Master Item to an Organization
  • Update Parameters Specific to an Organization
  • Copy Item Attributes from a Template
  • Create a Template
  • Set Attribute Controls

Session 4: RFQ AND QUOTATIONS

  • Add or Amend an Existing Supplier List
  • Create a New Supplier List
  • Create a New RFQ
  • Select the Suppliers who will receive the RFQ
  • Print the RFQ
  • Create an RFQ from a Requisition
  • Enter a Quotation

Session 5: APPROVED SUPPLIERS AND SOURCING RULES

  • Create Source Documents
  • Set Up Sourcing Rules
  • Assign the Sourcing Rules to an Item
  • Test the Sourcing Set Up
  • Create an Approved Supplier List
  • Test Autosourcing Set Up

Session 6: PURCHASE REQUISITIONING PROCESSING

  • Overview of Requisitioning
  • The Requisition Form
  • Overview of Approvals
  • Create a Requisition
  • Create a Requisition Using Preferences
  • Create a Foreign Currency Goods Requisition
  • Create a Foreign Currency Services Requisition
  • Add an Attachment to a Requisition
  • Review a Requisition
  • Approve / Reject a Requisition
  • View Action / Approval History
  • Cancel a Requisition
  • Requisition Templates
  • Supplier Item Catalog

Session 7: PURCHASE ORDER PROCESSING

  • Create a Standard Goods Purchase Order
  • Create a Standard Purchase Order Using Preferences
  • Create a Blanket Purchase Agreement
  • Create a Blanket Release
  • AutoCreate a Standard Goods Purchase Order
  • Add an Attachment to a Purchase Order
  • Approve/Reject a Purchase Order
  • Review a Purchase Order
  • Amend a Purchase Order
  • Copy a Purchase Order
  • Close / Cancel a Purchase Order
  • Freeze a Purchase Order
  • Other Control Actions
  • Print a Purchase Order
  • Purchase Orders and Projects
  • Workflow Document Creation

Session 8: RECEIPT PROCESSING

  • Overview of the Receiving Process
  • Exceptions
  • Receipt Routing
  • Receipt Processing Methods
  • Payment on Receipt
  • Correct a Receipt
  • Return Goods to a Supplier
  • Find and Review Receipts
  • Receiving Tolerances

Session 9: INTEGRATION WITH OTHER MODULES

  • Integration with Payables
  • Integration with Inventory

Oracle R12 Procure to Pay Training Course

Session 10: ENTERPRISE STRUCTURE OVERVIEW

  • Organizations
  • Defining Locations
  • Units of Measure
  • Item Categories

Session 11: RAISING iPROCUREMENT REQUISITIONS

  • Shopping by Store
  • Shopping to Category
  • Checkout Process

Session 12: RECEIPTING A PO IN iPROCUREMENT

  • Express Receive
  • Standard Receipting
  • Returning Ordered Items
  • Receipt Corrections
  • View Receipts

Session 13: NON-CATALOG REQUESTS

  • Requisition Information
  • Smart Forms
  • Information Templates
  • Review Approver List
  • Review and Submit

Session 14: PURCHASING SET UP OVERVIEW

  • Purchasing Profile Options
  • Purchase Order Matching and Tax Tolerances
  • Purchasing Document Security, Routing and Approval
  • Approval Assignments and Approval Groups
  • Purchasing Options
  • Receiving Options

Session 15: PURCHASING ACCOUNTING

  • Accruals
  • Encumbrance Accounting
  • Generate Uninvoiced Receipt Accruals
  • Close a Purchasing Period

Session 16: PROFESSIONAL BUYER WORK CENTER

  • Processing requisitions in the Work Center
  • Processing orders in the Work Center
  • Processing Blanket and Contract Agreements in the Work Center

Session 17: ENCUMBRANCE ACCOUNTING

  • Enabling Encumbrance Accounting in General Ledger
  • Set up steps in Purchasing
  • Transaction processing examples

Session 18: PURCHASING EXERCISES

Session 19: iPROCUREMENT EXERCISES

Session 20: SOURCING EXERCISES


Oracle R12 Procure to Pay Training Course

Session 21: INTRODUCTION

  • Overview of a Payables System
  • Oracle Payables Workflow
  • Additional Features of Oracle Payables
  • An Overview of Payables in a Business
  • Integration with Other Modules
  • The Payables Cycle

Session 22: ENTER INVOICES

  • Invoice Types
  • Invoice Matching
  • Invoice Import
  • Invoice Gateway
  • Enter a Non Purchase Order Invoice
  • Enter a Standard Purchase Order Invoice
  • Process a Credit Note - Match to a Purchase Order
  • Process a Credit Note - Match to an Invoice
  • Recurring Invoices
  • Applying Prepayments to an Invoice
  • Foreign Currency Invoices
  • Entering Taxes on Invoices
  • Debit memos

Session 23: INQUIRY ON INVOICES

  • Invoice Inquiry Overview
  • Find Invoices
  • Find Invoice Distributions
  • Calculate Supplier Balances
  • Review High-Level Invoice Information

Session 24: APPLY AND RELEASE HOLDS

  • Types of Hold
  • Apply a Manual Invoice Hold
  • Release a Manual Invoice Hold

Session 25: APPROVE INVOICES

  • Approval Methods
  • Approve a Non-PO Invoice

Session 26: ADJUST OR CANCEL INVOICES

  • Add an Attachment to an Invoice
  • Adjust an Invoice
  • Cancel an Invoice
  • Create and Use a Clearing Payment Type

Session 27: PAYMENT BANKS AND PAYMENT PROCESSING

  • Payment Workbench
  • Manual and Quick Payments
  • Payment Methods
  • Process a Payment Batch
  • Amend a Payment Batch
  • Cancel a Payment Batch
  • Stop / Void a Payment
  • Set Up an Internal Bank Account

Oracle R12 Procure to Pay Training Course

Session 28: GENERAL LEDGER TRANSFER

  • Accounting Methods
  • Accounting Entries for Payables Transactions
  • Create Accounting Process

Session 29: INTEGRATION WITH OTHER MODULES

  • Integration with Oracle Purchasing
  • Integration with Oracle Assets
  • Integration with Oracle Self-Service Web Applications
  • Integration with Oracle Projects

Session 30: PAYABLES SET UP OVERVIEW

  • Define Financials Options
  • Define Payables Options
  • Define Special Calendars
  • Define Purchase Order Matching and Tax Tolerances
  • Define Invoice Hold and Release Names
  • Create Templates for Entering Expense Reports
  • Open Payables Accounting Period

Session 31: PAYABLES PERIOD CLOSE

  • Payables Period End Procedures
  • Run the Accounts Payable Trial Balance
  • Close the Payables Accounting Period
  • Resolve period-end exceptions
  • Open the Following Payables Accounting Period

Session 32: WITHHOLDING TAX

  • Set Up Tax Types
  • Set Up Inland Revenue supplier account
  • Set Up Withholding Tax Special Calendar
  • Set Up Tax Codes
  • Set Up or amend supplier account
  • Process supplier invoice with Withholding Tax
  • Query back and validate tax deduction invoice

Session 33: ACCOUNTS PAYABLE EXERCISES

  • Enter Standard Invoices with Multiple Lines
  • Enter Invoices Using PO Default
  • Running Reports
  • Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
  • Enter a Credit Memo and Match to a standard invoice
  • Enter an Advance
  • Invoice Inquiry
  • Amend an Invoice (PO Invoice)
  • Cancel Invoices
  • Enter an Expense Report and Apply a Prepayment/Advance
  • Apply a Manual Hold Invoice
  • Un-Apply a Prepayment
  • Enter a Discounted Invoice Matched to a Purchase Order

Session 34: ACCOUNTS PAYABLE PAYMENTS EXERCISES

  • Payables Payment Run
  • Quick Payment
  • Manual Payment
  • Void a Single Payment
  • Issue a Refund
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Course Reviews

Excellent course, well presented. Thank You

Phil - Process Technician (Purchasing) - Manufacturing


I fully enjoyed the course especially the procurement and purchasing part, which was the first two days of the course. The accounts payables side was good to know but not really a huge part of my current role, but still very interesting to know what my colleagues do on a day to day basis and how complex and precise you have to be to be working in the accounts payables department.

Floria - Technical Specialist- Procurement System - Transport


The course is very useful and material will help me for sure to get the full benefit of using ERP system. What I can say is that this course will help me to facilitate the communication between procurement and MIS Technical Team as we will speak the same language.

Mohamed - Procurement Manager




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