Oracle Procure to Pay

Course Introduction - PURCHASING

• Administration and Course Materials
• Course Structure and Agenda
• Delegate and Trainer Introductions

Session 1: OVERVIEW OF ORACLE PURCHASING

• Overview of Oracle Purchasing
• Matching Options
• Integration with Oracle Payables

Session 2: SUPPLIER MANAGEMENT

• Supplier Overview
• Supplier Relationships
• Contracts
• Solicitations
• Supplier Sites
• Supplier Account Balances
• Inquire on a Supplier
• Add a Supplier
• Amend an Existing Supplier
• Merge Supplier/Supplier Sites
• Add an Attachment to a Supplier Record
• Create an Approved Suppliers List

Session 3: ITEM ATTRIBUTES AND SET UP

• Define Master Items
• Assign a Master Item to an Organization
• Update Parameters Specific to an Organization
• Copy Item Attributes From a Template
• Create a Template
• Set Attribute Controls

Session 4: RFQ AND QUOTATIONS

• Add or Amend an Existing Supplier List
• Create a New Supplier List
• Create a New RFQ
• Select the Suppliers who will receive the RFQ
• Print the RFQ
• Create an RFQ from a requisition
• Enter a Quotation

Session 5: APPROVED SUPPLIERS AND SOURCING RULES

• Create Source Documents
• Set Up Sourcing Rules
• Assign the Sourcing Rules to an Item
• Test the Sourcing Set Up
• Create an Approved Supplier List
• Test Autosourcing Set Up

Session 6: PURCHASE REQUISITIONING PROCESSING

• Overview of Requisitioning
• The Requisition Form
• Overview of Approvals
• Create a Requisition
• Create a Requisition Using Preferences
• Create a Foreign Currency Goods Requisition
• Create a Foreign Currency Services Requisition
• Add an Attachment to a Requisition
• Review a Requisition
• Approve / Reject a Requisition
• View Action / Approval History
• Cancel a Requisition
• Requisition Templates
• Supplier Item Catalog

Session 7: PURCHASE ORDER PROCESSING

• Create a Standard Goods Purchase Order
• Create a Standard Purchase Order Using Preferences
• Create a Blanket Purchase Agreement
• Create a Blanket Release
• AutoCreate a Standard Goods Purchase Order
• Add an Attachment to a Purchase Order
• Approve/Reject a Purchase Order
• Review a Purchase Order
• Amend a Purchase Order
• Copy a Purchase Order
• Close / Cancel a Purchase Order
• Freeze a Purchase Order
• Other Control Actions
• Print a Purchase Order
• Purchase Orders and Projects
• Workflow Document Creation

Session 8: PURCHASE ORDER RECEIPT PROCESSING

• Overview of the Receiving Process
• Exceptions
• Receipt Routing
• Receipt Processing Methods
• Payment on Receipt
• Correct a Receipt
• Return Goods to a Supplier
• Find and Review Receipts
• Receiving Tolerances

Session 9: INTEGRATION WITH OTHER MODULES

• Integration with Payables
• Integration with Inventory

Session 10: ENTERPRISE STRUCTURE OVERVIEW

• Organizations
• Defining Locations
• Units of Measure
• Item Categories

Session 11: RAISING IPROCUREMENT REQUISITIONS

• Shopping by Store
• Shopping to Category
• Checkout Process

Session 12: RECEIPTING A PO IN iPROCUREMENT

• Express Receive
• Standard Receipting
• Returning Ordered Items
• Receipt Corrections
• View Receipts

Session 13: NON-CATALOG REQUESTS

• Requisition Information
• Review Approver List
• Review and Submit

Session 14: PURCHASING SET UP OVERVIEW

• Purchasing Profile Options
• Purchase Order Matching and Tax Tolerances
• Purchasing Document Security, Routing and Approval
• Approval Assignments and Approval Groups
• Purchasing Options
• Receiving Options

Session 15: PURCHASING ACCOUNTING

• Accruals
• Encumbrance Accounting
• Generate Uninvoiced Receipt Accruals
• Close a Purchasing Period

Session 16: PURCHASING EXERCISES

Session 17: INTRODUCTION

• Overview of a Payables System
• Oracle Payables Workflow
• Additional Features of Oracle Payables
• An Overview of Payables in a Business
• Integration with Other Modules
• The Payables Cycle

Session 18: ENTER INVOICES

• Invoice Types
• Invoice Matching
• Invoice Import
• Invoice Gateway
• Enter a Non Purchase Order Invoice
• Enter a Standard Purchase Order Invoice
• Process a Credit Note - Match to a Purchase Order
• Process a Credit Note - Match to an Invoice
• Recurring Invoices
• Applying Prepayments to an Invoice
• Foreign Currency Invoices
• Entering Taxes on Invoices
• Debit memos

Session 19: INQUIRY ON INVOICES

• Invoice Inquiry Overview
• Find Invoices
• Find Invoice Distributions
• Calculate Supplier Balances
• Review High-Level Invoice Information

Session 20: APPLY AND RELEASE HOLDS

• Types of Hold
• Apply a Manual Invoice Hold
• Release a Manual Invoice Hold

Session 21: APPROVE INVOICES

• Approval Methods
• Approve a Non-PO Invoice

Session 22: ADJUST OR CANCEL INVOICES

• Add an Attachment to an Invoice
• Adjust an Invoice
• Cancel an Invoice
• Create and Use a Clearing Payment Type

Session 23: PAYMENT BANKS AND PAYMENT PROCESSING

• Payment Workbench
• Manual and Quick Payments
• Payment Methods
• Process a Payment Batch
• Amend a Payment Batch
• Cancel a Payment Batch
• Stop / Void a Payment
• Set Up an Internal Bank Account

Session 24: GENERAL LEDGER TRANSFER

• Accounting Methods
• Accounting Entries for Payables Transactions
• Transfer to GL Process

Session 25: INTEGRATION WITH OTHER MODULES

• Integration with Oracle Purchasing
• Integration with Oracle Assets
• Integration with Oracle Self-Service Web Applications
• Integration with Oracle Projects

Session 26: PAYABLES SET UP OVERVIEW

• Define Financials Options
• Define Payables Options
• Define Special Calendars
• Define Purchase Order Matching and Tax Tolerances
• Define Invoice Hold and Release Names
• Create Templates for Entering Expense Reports
• Open Payables Accounting Period

Session 27: PAYABLES PERIOD CLOSE

• Payables Period End Procedures
• Run Payables Accounting Process
• Run the Accounts Payable Trial Balance
• Close the Payables Accounting Period
• Resolve period-end exceptions
• Open the Following Payables Accounting Period

Session 28: WITHHOLDING TAX

• Set Up Tax Types
• Set Up Inland Revenue supplier account
• Set Up Withholding Tax Special Calendar
• Set Up Tax Codes
• Set Up or amend supplier account
• Process supplier invoice with Withholding Tax
• Query back and validate tax deduction invoice

Session 29: ACCOUNTS PAYABLE EXERCISES

• Enter Standard Invoices with Multiple Lines
• Enter Invoices Using PO Default
• Running Reports
• Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• Enter a Credit Memo and match to a standard invoice
• Enter an Advance
• Invoice Inquiry
• Amend an Invoice (PO Invoice)
• Cancel Invoices
• Enter an Expense Report and Apply a Prepayment/Advance
• Apply a Manual Hold Invoice
• Un-Apply a Prepayment
• Enter a Discounted Invoice Matched to a Purchase Order

Session 30: ACCOUNTS PAYABLE PAYMENTS EXERCISES

• Payables Payment Run
• Quick Payment
• Manual Payment
• Void a Single Payment
• Issue a Refund