Oracle Accounts Payable

Course Introduction

• Administration and Course Materials
• Course Structure and Agenda
• Delegate and Trainer Introductions

Session 1: INTRODUCTION

• Overview of a Payables System
• Accounts Payable Invoice Approval Workflow
• Additional Features of Oracle Payables
• An Overview of Payables in a Business
• Integration with Other Modules
• The Payables Cycle

Session 2: ENTER INVOICES

• Invoice Types
• Invoice Matching
• Invoice Import
• Invoice Gateway
• Enter a Non Purchase Order Invoice
• Enter a Standard Purchase Order Invoice
• Process a Credit Note - Match to a Purchase Order
• Process a Credit Note - Match to an Invoice
• Recurring Invoices
• Applying Prepayments to an Invoice
• Foreign Currency Invoices
• Entering Taxes on Invoices
• Debit memos

Session 3: INQUIRY ON INVOICES

• Invoice Inquiry Overview
• Find Invoices
• Find Invoice Distributions
• Calculate Supplier Balances
• Review High-Level Invoice Information

Session 4: APPLY AND RELEASE HOLDS

• Types of Hold
• Apply a Manual Invoice Hold
• Release a Manual Invoice Hold

Session 5: APPROVE INVOICES

• Approval Methods
• Approve a Non-PO Invoice

Session 6: ADJUST OR CANCEL INVOICES

• Add an Attachment to an Invoice
• Adjust an Invoice
• Cancel an Invoice
• Create and Use a Clearing Payment Type

Session 7: PAYMENT BANKS AND PAYMENT PROCESSING

• Payment Workbench
• Manual and Quick Payments
• Payment Methods
• Process a Payment Batch
• Cancel a Payment Batch
• Stop / Void a Payment
• Set Up an Internal Bank Account

Session 8: SUPPLIER DATA

• Supplier Sites
• Supplier Account Balances
• Inquire on a Supplier
• Add a Supplier
• Amend an Existing Supplier
• Merge Suppliers / Supplier Sites
• Add an Attachment to a Supplier Record

Session 9: GENERAL LEDGER TRANSFER

• Accounting Methods
• Accounting Entries for Payables Transactions
• Transfer to GL Process

Session 10: INTEGRATION WITH OTHER MODULES

• Integration with Oracle Purchasing
• Integration with Oracle Assets
• Integration with Oracle Self-Service Web Applications
• Integration with Oracle Receivables
• Integration with Oracle Projects

Session 11: PAYABLES SET UP OVERVIEW

• Define Financials Options
• Define Payables Options
• Define Special Calendars
• Define Purchase Order Matching and Tax Tolerances
• Define Invoice Hold and Release Names
• Create Templates for Entering Expense Reports
• Open Payables Accounting Period

Session 12: PAYABLES PERIOD CLOSE

• Payables Period End Procedures
• Run Payables Accounting Process
• Run the Accounts Payable Trial Balance
• Control Payables Accounting Period Statuses

Session 13: WITHHOLDING TAX

• Set up Withholding Tax
• Process invoices with Withholding Tax

Session 14: ACCOUNTS PAYABLE EXERCISES

• Enter New Suppliers
• Merge Supplier Records
• Enter Standard Invoices with Multiple Lines
• Enter Invoices Using PO Default
• Running Reports
• Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• Enter an Advance
• Invoice Inquiry
• Match a Credit Note to a Standard Invoice
• Cancel Invoices
• Enter an Expense Report and Apply a Prepayment/Advance
• Apply a Manual Hold Invoice
• Un-Apply a Prepayment
• Enter a Discounted Invoice Matched to a Purchase Order

Session 15: ACCOUNTS PAYABLE PAYMENTS EXERCISES

• Payables Payment Run
• Quick Payment
• Void a Single Payment
• Apply a Refund